Privacy Policy

Last updated: July 1, 2025

Introduction

This Privacy Policy explains how Chain Dynamics LTD ("we," "us," or "our") collects, uses, and protects your information when you use Tempi, the onboarding co-pilot that automates employee onboarding workflows with built-in compliance tracking and audit-ready documentation.

We are committed to protecting your privacy and complying with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the EU General Data Protection Regulation (EU GDPR). Tempi serves First HR Hires at scaling startups who need reliable onboarding automation with compliance confidence. We start as your Onboarding Co-Pilot (Stage 1) and evolve into a full Compliance Co-Pilot (Stage 2) as your needs grow.

Data Controller

Chain Dynamics LTD
Registered in the United Kingdom
Contact: /contact

Information We Collect

From Slack Integration

When you install Tempi in your Slack workspace, we collect:

  • Workspace Information: Workspace ID, name, and domain
  • User Information: Slack user IDs, display names, email addresses (if provided by workspace)
  • Team Information: Channel IDs and names where Tempi is active
  • Onboarding Workflow Data: Task assignments, completion status, and workflow configurations for employee onboarding
  • Profile Information: Basic profile data visible in your Slack workspace

Onboarding Content You Create

  • Onboarding Templates: Custom workflows, task lists, and checklist items you configure for new employee onboarding
  • Task Completion Data: Records of completed onboarding tasks, timestamps, and progress tracking for compliance documentation
  • Workflow Preferences: Your settings and configurations for automated onboarding processes

Technical Information

  • Usage Data: How you interact with Tempi (features used, frequency)
  • Installation Data: When Tempi was added, by whom, and configuration settings
  • Error Logs: Technical issues and debugging information (anonymized)

Subscription Information

  • Billing Contact: Email and name for subscription management
  • Payment Information: Processed by our payment provider (we don't store card details)
  • Subscription Status: Trial, active, cancelled, etc.

How We Use Your Information

Legal Basis for Processing

We process your personal data based on:

  • Contract Performance: To provide the Tempi service you've subscribed to
  • Legitimate Interests: To improve our service, ensure security, and prevent fraud
  • Consent: For marketing communications (where applicable)
  • Legal Obligations: To comply with applicable laws

Purposes of Processing

We use your information to:

  • Provide Our Service: Stage 1 - Automate employee onboarding workflows and track task completion. Stage 2 - Expand to full compliance workflow orchestration including policy attestation and multi-state compliance tracking
  • Improve Our Automation: Enhance workflow templates and task automation, learn onboarding patterns for better efficiency, improve compliance tracking accuracy
  • Manage Subscriptions: Handle trials, billing, and renewals, send service-related notifications
  • Ensure Security: Prevent unauthorized access, monitor for abuse or misuse
  • Comply with Legal Requirements: Respond to legal requests, enforce our Terms of Use

Data Sharing and Disclosure

Within Your Organization

  • Onboarding progress and task completion status are visible to designated HR team members and managers
  • Workspace administrators can view compliance reports and audit trails
  • Workflow data is only shared within authorized onboarding channels

Service Providers

We share data with trusted service providers:

  • Slack: For app integration and functionality
  • Cloud Infrastructure: For hosting services
  • Payment Processors: For subscription management
  • Email Service: For transactional emails
  • Meta (Facebook): For website analytics and marketing optimization through Meta Pixel

Legal Requirements

We may disclose information if required by law, court order, or government request.

Business Transfers

In case of merger, acquisition, or sale of assets, your information may be transferred with advance notice.

No Selling of Data

We do not sell, rent, or trade your personal information to third parties.

Data Retention

We retain your data for different periods based on its type:

  • Active Account Data: Retained while your subscription is active
  • Content: Deleted within 30 days after account termination
  • Technical Logs: Retained for 90 days for security purposes
  • Legal Records: Retained as required by law (typically 6-7 years for financial records)

Data Security

We implement industry-standard security measures:

  • Encryption: Data encrypted in transit (TLS) and at rest
  • Access Controls: Limited access on need-to-know basis
  • Regular Audits: Security assessments and penetration testing
  • Incident Response: Procedures for handling security breaches
  • Employee Training: Regular privacy and security training

International Data Transfers

Your data may be processed outside the UK/EEA. We ensure adequate protection through:

  • Standard Contractual Clauses (SCCs)
  • Adequacy decisions where applicable
  • Appropriate technical and organizational measures

Your Rights

Under GDPR, you have the right to:

  • Access: Request a copy of your personal data
  • Rectification: Correct inaccurate or incomplete data
  • Erasure: Request deletion of your data ("right to be forgotten")
  • Restriction: Limit processing of your data
  • Portability: Receive your data in a structured format
  • Object: Object to certain processing activities
  • Withdraw Consent: Where processing is based on consent

Exercising Your Rights

To exercise these rights:

  • Submit a request at /contact
  • Select "Privacy & Data Request" for all data-related inquiries
  • We'll respond within 30 days
  • We may request identity verification
  • Most requests are free, but we may charge for excessive requests

AI and Automated Processing

How Our Automation Works

  • Creates automated onboarding workflow templates
  • Tracks and documents task completion for compliance
  • Learns patterns to improve workflow efficiency
  • Does not make decisions with legal or significant effects on employment

Your Controls

  • You can opt out of automation learning from your workflow data
  • Request human review of automated workflow suggestions
  • Delete your onboarding data and compliance records at any time

Children's Privacy

Tempi is designed for workplace use and is not intended for children under 18. We do not knowingly collect data from children.

Cookies and Tracking

In the Tempi App

We don't use cookies within the Slack app environment.

On Our Website

We use the following tracking technologies:

  • Meta Pixel (Facebook Pixel): We use Meta Pixel to measure the effectiveness of our marketing campaigns and to improve our website experience. This may collect information about your visits to our website, including pages viewed, links clicked, and other actions taken. Meta may use this data to show you targeted advertisements on Facebook and Instagram.
  • Cloudflare Analytics: Privacy-focused analytics that don't track individual users or use cookies.

You can opt out of Meta Pixel tracking by:

  • Clicking "Reject All" in our cookie consent banner when you visit our website
  • Using Facebook's Ad Preferences settings to opt out of targeted advertising
  • Installing browser extensions that block tracking pixels
  • Adjusting your browser settings to block third-party cookies

Third-Party Links

Tempi may contain links to third-party websites. We're not responsible for their privacy practices.

Changes to This Policy

We may update this policy to reflect changes in:

  • Legal requirements
  • Our services
  • Data processing practices

We'll notify you of significant changes via:

  • Email to workspace administrators
  • In-app notifications
  • Updates on our website

Complaints

If you're unhappy with our data handling:

  1. Contact us at /contact
  2. File a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk

California Privacy Rights

California residents have additional rights under CCPA:

  • Right to know what personal information is collected
  • Right to delete personal information
  • Right to opt-out of sale (we don't sell data)
  • Right to non-discrimination

Contact Us

For all privacy-related questions or requests:

  • Submit requests at: /contact
  • Response time: Within 30 days for formal data requests
  • General inquiries: Typically within 48 hours

For fastest service, please include:

  • Your Slack workspace name
  • The nature of your request
  • Any relevant details or reference numbers

Summary

We collect only what's necessary to:

  • Provide automated onboarding workflows through Slack
  • Generate compliance tracking and audit documentation
  • Manage subscriptions
  • Improve our automation service

We never:

  • Sell your data
  • Use it for advertising
  • Share it outside your organization (except as outlined above)
  • Make automated decisions affecting you

Your privacy is fundamental to building trust in HR processes, and we're committed to protecting it while ensuring compliance confidence.